Privacy Policy

  1. Introduction & Purpose

This Privacy Policy outlines how we collect, use, and safeguard personal information on this website in accordance with Canada’s Personal Information Protection and Electronic Documents Act (PIPEDA) and Quebec’s Act respecting the protection of personal information in the private sector (Law 25). The primary purposes of this website are to build an email marketing community for the promotion and launch of our literary works and creative projects, and to gather audience input to fuel creative content for our associated YouTube Channel.

  1. The Information We Collect & Why

We only collect personal information that you voluntarily provide to us through our online forms:

  • Newsletter & Launch Subscription Form: We collect your First Name and Email Address. This data is used to personalize and send you updates regarding upcoming book launches, marketing materials, and promotional incentives (such as free previews or advanced reading copies).
  • Contact & Interactive Channel Form: We collect your First Name, Email Address, and Message Content, and whatever identifier you choose to provide (which may be your real name or an anonymous pseudonym). This data is used to address your inquiries and to fuel creative topics, discussions, or reviews on our associated YouTube Channel. By submitting this form, you acknowledge and agree that your message and pseudonym may be read aloud, discussed, or featured publicly in our video content.
  1. Third-Party Disclosures & Data Storage Outside Quebec

We do not sell, rent, or trade your personal information. However, to run our site, we securely share data with trusted third-party service providers:

  • Brevo: Used to store your email address and dispatch email marketing campaigns.
  • Microsoft Office 365: Used to receive and host direct incoming messages from our contact forms.
  • Note on Data Sovereignty: Because these technical infrastructure partners utilize server networks globally, your personal data will be transferred, processed, and stored outside of the Province of Quebec (including in the United States or Europe).
  1. Consent and Your Rights (Right to De-indexing/Erasure)

By completing our forms, you provide your free and informed consent for us to use your data for the defined marketing or broadcast purposes. Under Law 25, you hold the following rights over your data:

  • The right to withdraw your consent or unsubscribe at any time via the link in our emails.
  • The right to view or correct the data we hold.
  • The right to erasure and de-indexing (you may request that we delete your email from our marketing lists or scrub your form submissions entirely).
  1. Contacting the Privacy Officer

For any questions, privacy complaints, or requests to exercise your data erasure rights, please contact our designated coordinator:

  • Title: Privacy Officer / Responsable de la protection des renseignements personnels
  • Contact Email: PrivacyOfficer@LegacyTreePublishing.ca