Privacy Policy

1. Introduction & Purpose

This Privacy Policy outlines how we collect, use, and safeguard personal information on this website in accordance with Canada’s Personal Information Protection and Electronic Documents Act (PIPEDA) and Quebec’s Act respecting the protection of personal information in the private sector (Law 25). The primary purposes of this website are to build an email marketing community for the promotion and launch of our literary works and creative projects, and to gather audience input to fuel creative content for our associated YouTube Channel.

2. The Information We Collect & Why

We only collect personal information that you voluntarily provide to us through our online forms:

• Newsletter & Launch Subscription Form: We collect your First Name and Email Address. This data is used to personalize and send you updates regarding upcoming book launches, marketing materials, and promotional incentives (such as free previews or advanced reading copies).
• Contact & Interactive Channel Form: We collect your First Name, Email Address, and Message Content, and whatever identifier you choose to provide (which may be your real name or an anonymous pseudonym). This data is used to address your inquiries and to fuel creative topics, discussions, or reviews on our associated YouTube Channel. By submitting this form, you acknowledge and agree that your message and pseudonym may be read aloud, discussed, or featured publicly in our video content.

3. Data Retention and Destruction

Personal information is only retained for as long as necessary to fulfill the purposes for which it was collected:

• Newsletter & Launch Subscription Form: First names and email addresses are stored for the duration of the subscription. Upon unsubscription, this personal information is deleted from active mailing databases within a reasonable timeframe.
• Contact & Interactive Channel Form: The written content submitted through contact forms is licensed to us for operational and creative purposes. However, associated personal identifiers are securely destroyed or anonymized once the inquiry is processed and the data is no longer required for administrative records.

4. Third-Party Disclosures & Data Storage Outside Quebec

We do not sell, rent, or trade your personal information. However, to run our site, we securely share data with trusted third-party service providers:

• Brevo: Used to store your email address and dispatch email marketing campaigns.
• Microsoft Office 365: Used to receive and host direct incoming and outgoing messages.
• Web Hosting Canada: Used to host our website’s core database and infrastructure.

Note on Data Sovereignty: Because these technical infrastructure partners utilize server networks globally, your personal data will be transferred, processed, and stored outside of the Province of Quebec (including in the United States or Europe). These third-party providers maintain strict, industry-standard security safeguards that offer an adequate level of data protection equivalent to Quebec standards.

5. Consent and Your Rights (Right to De-indexing/Erasure)

By completing our forms, you provide your free and informed consent for us to use your data for the defined marketing or broadcast purposes. Under Law 25, you hold the following rights over your personal data collected by this website:

• The right to withdraw your consent for marketing purposes or unsubscribe at any time via the link in our emails (this withdrawal does not revoke any broadcast license already granted for messages submitted through our contact forms).
• The right to view or correct the data we hold.
• The right to erasure and de-indexing: You may request that we delete your email from our marketing lists or scrub your form submissions entirely. This right does not apply to the written content of messages on which work is already in progress, or that have been broadcast, featured, or integrated into our YouTube Channel content under the creative license granted in our Terms & Conditions.

6. Cookies & Technical Data

Our website does not use non-essential, behavioral tracking, or advertising cookies. We only rely on necessary, standard operational cookies and server logs provided by our web host to maintain basic site security and performance.

When submitting any form on our website (contact or subscription), our technical partners, including Brevo and Web Hosting Canada, utilize operational scripts or secure verification links to safely process your data and complete the double opt-in process.

7. Security of Your Information

We take reasonable physical, electronic, and procedural measures to protect the personal information you share with us through our contact and subscription forms. While we work diligently to safeguard your data, no digital transmission or storage system can be guaranteed 100% secure.

If you have reason to believe that your interaction with us is no longer secure, or that your personal information has been accessed without authorization, please contact our Privacy Officer immediately at PrivacyOfficer@LegacyTreePublishing.ca.

8. Contacting the Privacy Officer

For any questions, privacy complaints, or requests to exercise your data erasure rights, please contact our designated coordinator:

• Title: Privacy Officer / Responsable de la protection des renseignements personnels
• Contact Email: PrivacyOfficer@LegacyTreePublishing.ca